Terms and Conditions

General Terms

During the design process it is expected that the client will work with Graphics by Geka to reach the results outlined and agreed to in the Graphic Design Proposal.

In this regard the client agrees that it is their own responsibility to provide Graphics by Geka with all the content required on the book cover in order for Geka to complete the Graphic Design and Development as indicated in the Client Information Requirement sheet.

Financial Policy

Fifty percent (50%) payment is required upon receiving the first draft.

It is common during the design process that additional materials may become necessary i.e. stock photography or a requested commercial font is required.

Copyright & Ownership

The client understands that he/she has no right to alter the final cover design in any way except to change size for printing or digital display. If the client desires any alterations, he/she has to consult Geka.

The client agrees to abide by the terms of any license agreement for any images purchased by us through a third-party image provider for use in client’s book cover design. The cost of cover design includes the license to use these images and is limited to a print run of 500,000 units. For books with a print run over 500,000, additional licensing fees may apply. Images used for client’s cover are royalty-free; however, the photographer owns the copyright to those photographs and they cannot be distributed in any manner other than in the book cover design.

We retain the right to use client’s final book cover design, name, and book title in Graphics By Geka’s portfolio and to market and promote our services.

If the client supplies us with materials subject to intellectual property rights by a third-party, the client will secure the appropriate rights to use the materials before directing us to incorporate them into his/her project. Should any intellectual property dispute arise involving materials the client provides, the client assumes full legal and financial responsibility.

Upon receipt of full payment, Graphics by Geka grants the client exclusive license to use the final cover design artwork (PDF, JPEG or other publishing-ready format) for his/her book and/or e-book cover and associated promotional materials.

Client's Responsibilities

The client acknowledges he/she has obtained all rights and permissions to any additional art to be used in the project and shall be solely responsible for the materials and the validity of copyrights, trademarks and ownership claimed by the client. Client agrees to indemnify, hold harmless and defend Graphics by Geka from any and all libel and copyright and permission infringement action resulting from materials client provides. The book material client provides must not be a public domain work (unless client is the original author).

Liability

Once a project has started, our clients agree that we will not be liable under this Agreement for any loss of actual or anticipated income or profits, loss of contracts, property damage or for any special, indirect or consequential loss or damage of any kind howsoever arising and whether caused by tort (including negligence), breach of contract or otherwise, whether or not such loss or damage is foreseeable, foreseen or known using our design.

Payment

Client agrees to pay an initial deposit of half the total cost before work will begin on the project. The remaining balance is due upon approval of final book cover design. Graphics by Geka will not release finished files to the client or other parties until final payment has been received. The final payment is also final approval of the project, and this contract will be considered fulfilled and thus, terminated. Graphics by Geka retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.

The client or Graphics by Geka may cancel this agreement at any time by providing written notice to the other party. If either client or Book Beaver cancels a project before work has started, neither the client nor Graphics by Geka is under further obligation to the other, and this contract will be considered cancelled.

If the client should stop or cancel a book cover design job once it has started, the client agrees to forfeit the sum spent on purchasing stock images, fonts or any other additional materials used in the design, thus the 30%. This is to cover resources Graphics by Geka has spend money on during the project up to the point of cancellation. The client will have no rights to any mockups sent to the client and agrees to destroy them.

Confidentiality

All client information and materials are considered confidential and only for use by Graphics by Geka to provide a quote or complete a project. Client information and project materials will not be given out or shared with any third party, unless otherwise requested by the client.